Workflow automation / Recruitment agencies
The candidate replied on Sunday. Nobody saw it until Tuesday.
Enquire Studio helps UK recruitment agencies turn repetitive admin and slow follow-up into reliable workflows, so candidates and clients keep moving instead of going quiet.
Seven places a recruitment desk leaks hours.
These are the workflows that come up most. A review picks one, maps it as it actually runs, and scopes the smallest change worth making. Not all seven at once.
Candidate and client enquiry follow-up
Applications and enquiries land across an inbox, a job board and a form. Consultants triage them between calls, and the ones that arrive in the evening wait until someone has a clear morning.
Every enquiry is acknowledged within seconds with what happens next, and a reply is drafted from what they actually wrote, ready for a consultant to approve and send.
Screening preparation
A consultant opens a CV cold before a call and reads it while the candidate is already on the line, or skims it and asks questions the CV already answered.
A short structured summary is prepared ahead of the call: relevant history, obvious gaps, and the questions worth asking. The consultant still makes every judgement about the person.
Interview scheduling and reminders
Three-way availability by email, a confirmation nobody reads, then a no-show that costs the client relationship more than the fee.
Times are proposed and confirmed automatically, and both sides get a reminder before it. Reschedules are handled the same way instead of restarting the thread.
Call notes and the next step
The call goes well, the notes go in a notebook, and the follow-up depends on someone remembering. Two weeks later nobody can say what was agreed.
Notes are captured against the record, the agreed next step is written down with a date, and it chases itself if that date passes with nothing logged.
ATS and CRM data hygiene
Duplicate candidates, missing phone numbers, stale statuses and records nobody trusts, which quietly makes every search worse.
Records are checked on a schedule, duplicates and gaps are flagged for a person to resolve, and new records arrive in a consistent shape. Nothing is deleted automatically.
Shortlisting and internal handoffs
A shortlist is assembled by hand into an email, formatted differently every time, and the client comes back asking for the detail that got left out.
Shortlists are assembled into one consistent format with the same fields every time, ready for a consultant to edit and send under their own name.
Reactivating warm records
Thousands of candidates and past clients sit in the system. Everyone agrees somebody should work them. Nobody has a free afternoon.
A small, steady number are surfaced each week with a reason they are worth contacting now, and a drafted opener. Sent by a person, never in bulk.
What a first pilot usually looks like.
This is an example of scope and shape, not a customer and not a result. No agency described here exists, and no figures are claimed.
The problem picked
A four-consultant agency finds that applications arriving after 5pm and at weekends get a first response the next working morning at best, and candidates for contract roles have often committed elsewhere by then.
The current process, mapped
Applications land in a shared inbox from two job boards and the website form. Whoever is free triages them. There is no rule for who owns what, so some are picked up twice and some not at all.
The bottleneck
Not effort and not the ATS. It is that the first response depends on a person being free, and the moments that matter most are the ones when nobody is.
The proposed pilot
One workflow only: acknowledge every application within seconds, route by role type to a named owner, and put a drafted first reply in that owner's drafts. Two to three working days to build, then a month of running before anything else is discussed.
How it would be judged: time from application to first response, and the share of applications getting a same-day human reply. Both measured for two weeks before the build, so there is a real before and after rather than an impression. The studio publishes results only once they are real, and only with permission.
Email this address and watch what happens.
It is running right now. Send anything to it from any account, and the reply that lands is exactly what one of your candidates would receive at 9pm on a Sunday.
hello+demo-try@enquirestudio.co.ukNo sign up, no form, nothing to install. You get one reply and nothing is added to any list.
The ones recruiters ask first.
Does this integrate with our ATS?
Will it email candidates pretending to be a consultant?
What about GDPR and candidate data?
Do you have recruitment case studies?
How much does it cost?
Start with one workflow, not a transformation.
Thirty minutes on one workflow that is costing you. Camera off is fine and normal.
Book a reviewTwelve questions, about four minutes, scored against where recruitment desks leak time.
Start the scorecardPrefer to see the arithmetic first? The ROI calculator uses your own numbers and shows every formula it applies.